CIE / RFQ & supplier coordination
Coordinate requests and compare like with like.
A clear request gets more useful supplier responses. CIE supports requirements, comparable quotations and follow-up so your coordinator can choose the next step.
01 / CIE
What your company provides
Provide the request, route or specification, quantity, dimensions, timing, required documentation and comparison rules. Clarify whether a missing field prevents a valid quote. In an Aero context, technical eligibility remains with qualified people.
02 / CIE
How the workflow progresses
Follow intake, missing requirements, supplier and service responses, comparison, quotation and follow-up. TasGO’s business context shows why dimensions, timing and exclusions must stay visible. A faster option is not automatically the right option.
03 / CIE
The decision and intended outcome
You receive supplier responses compared on the same requirement, with timing, exclusions and unanswered questions visible. Your coordinator chooses the supplier and approves the quotation. Technical suitability and delivery commitments remain subject to the responsible people’s checks.
TasGO. See the RFQ workflow.
Explore an illustrative RFQ: clarification, comparable responses, quotation and follow-up.
An incoming RFQ enters at Qualify, before requirements and responses are coordinated.
Request intake
Request basis
- Route
- dimensions
- weights and documentation
What CIE does
Record route or specification, quantity, delivery timing and the customer’s request.
Check completeness.Your decision
The coordinator reviews provider selection, feasibility and terms
Information used
The same RFQ scope, customer requirements and response conditions
Route, dimensions, weights and documentation
Missing requirements
Open questions
- Dimensions and applicable documentation
What CIE does
Ask for dimensions, weights, technical references or documents needed for comparable responses.
Clarify before requesting responses.Your decision
The coordinator reviews provider selection, feasibility and terms
Information used
The same RFQ scope, customer requirements and response conditions
Dimensions and applicable documentation
Service responses
Response context
Included services and conditions
What CIE does
Keep each response with its scope, timing, exclusions and unanswered questions.
Prepare a comparable view.Your decision
The coordinator reviews provider selection, feasibility and terms
Information used
The same RFQ scope, customer requirements and response conditions
Included services and conditions
Comparison
Decision basis
Scope, timing, cost and exclusions
What CIE does
Compare on the same requirement basis. Review feasibility and technical documents with qualified people.
Review the preferred option.Your decision
The coordinator reviews provider selection, feasibility and terms
Information used
The same RFQ scope, customer requirements and response conditions
Scope, timing, cost and exclusions
Quotation
Approval
Responsible commercial and technical reviewers
What CIE does
Prepare the customer quotation within approved terms. Escalate exceptions before making a commitment.
Approve or revise the offer.Your decision
The coordinator reviews provider selection, feasibility and terms
Information used
The same RFQ scope, customer requirements and response conditions
Responsible commercial and technical reviewers
Follow-up
Next action
Clarify, review, proceed or pause
What CIE does
Connect the customer reply to the RFQ and record the next action or outcome. Changed requirements return to review.
Follow the agreed next step.Your decision
The coordinator reviews provider selection, feasibility and terms
Outcome and updated context
Keep the quotation basis, comparable responses and assigned follow-up together. Provider choice and commitments still require your decision.
Information used
The same RFQ scope, customer requirements and response conditions
Clarify, review, proceed or pause
Read the complete journey
Request intake
Record route or specification, quantity, delivery timing and the customer’s request.
What CIE does: Check completeness.
Your decision: The coordinator reviews provider selection, feasibility and terms
Missing requirements
Ask for dimensions, weights, technical references or documents needed for comparable responses.
What CIE does: Clarify before requesting responses.
Your decision: The coordinator reviews provider selection, feasibility and terms
Service responses
Keep each response with its scope, timing, exclusions and unanswered questions.
What CIE does: Prepare a comparable view.
Your decision: The coordinator reviews provider selection, feasibility and terms
Comparison
Compare on the same requirement basis. Review feasibility and technical documents with qualified people.
What CIE does: Review the preferred option.
Your decision: The coordinator reviews provider selection, feasibility and terms
Quotation
Prepare the customer quotation within approved terms. Escalate exceptions before making a commitment.
What CIE does: Approve or revise the offer.
Your decision: The coordinator reviews provider selection, feasibility and terms
Follow-up
Connect the customer reply to the RFQ and record the next action or outcome. Changed requirements return to review.
What CIE does: Follow the agreed next step.
Your decision: The coordinator reviews provider selection, feasibility and terms
Outcome and updated context: Keep the quotation basis, comparable responses and assigned follow-up together. Provider choice and commitments still require your decision.
Read the complete journey
Request intake
Record route or specification, quantity, delivery timing and the customer’s request.
What CIE does: Check completeness.
Your decision: The coordinator reviews provider selection, feasibility and terms
Missing requirements
Ask for dimensions, weights, technical references or documents needed for comparable responses.
What CIE does: Clarify before requesting responses.
Your decision: The coordinator reviews provider selection, feasibility and terms
Service responses
Keep each response with its scope, timing, exclusions and unanswered questions.
What CIE does: Prepare a comparable view.
Your decision: The coordinator reviews provider selection, feasibility and terms
Comparison
Compare on the same requirement basis. Review feasibility and technical documents with qualified people.
What CIE does: Review the preferred option.
Your decision: The coordinator reviews provider selection, feasibility and terms
Quotation
Prepare the customer quotation within approved terms. Escalate exceptions before making a commitment.
What CIE does: Approve or revise the offer.
Your decision: The coordinator reviews provider selection, feasibility and terms
Follow-up
Connect the customer reply to the RFQ and record the next action or outcome. Changed requirements return to review.
What CIE does: Follow the agreed next step.
Your decision: The coordinator reviews provider selection, feasibility and terms
Outcome and updated context: Keep the quotation basis, comparable responses and assigned follow-up together. Provider choice and commitments still require your decision.
Questions before you start
What should we prepare?
Start with a workflow example, product or service information, approved rules and the person responsible for decisions.
Where is human judgment needed?
Missing information, exceptional discounts, delivery commitments and changed scope need the responsible person. CIE is intended to prepare the context for that review.
What is available?
Agree workflows, required channels and connections with Exwest. Availability depends on your business configuration and approved scope.
EXWEST / Next step
Let’s discuss the work you want to improve.
Bring a typical enquiry or opportunity. We’ll discuss your requirements, decision rules and the CIE scope that fits your business.
Your workflow. Your rules. Your decisions.
contact@exwest.de ↗